Senior Administrator
Lease Documentation

Mississauga, ON

In this role you will manage the lease documentation function for a specific portfolio.

Role Description

• You will draft offers, leases, transfers and ancillary documentation from written and verbal instructions; ensuring all documentation is drafted accurately using your superior drafting skills
• You will review draft leases and ancillary documents using your strong attention to detail
• You will supervise and mentor the Lease administrative assistant
• You will identify problematic and high-risk issues for Landlord and convey to Leasing team
• You will negotiate proposed amendments and step-downs in negotiations with brokers, tenant and/or tenant’s solicitor, with input from Leasing Team and/or in-house legal counsel as necessary
• You are responsible for assisting in the development and updating of standardized lease policies, procedures and documents and ensuring legal compliance through interface with internal or external legal counsel
• You will prepare lease summaries
• You will provide due diligence and lease review services in connection with property acquisitions, dispositions and/or other corporate initiatives
• You will prepare and negotiate Estoppel Certificates and Non-Disturbance Agreements
• You will review legal files as required and related advice to stakeholders
• You will draft miscellaneous legal correspondence, as required
• You are responsible for ensuring effective delivery of lease documentation services through liaison with other internal departments
• You will track relevant dates from executed leases including workflow, commencement dates and other key deadlines
• You will provide professional, timely communications with external counsel, brokers and tenants

Experience and Qualifications

• 7+ years of related drafting and negotiating experience in the field of commercial industrial real estate – specifically industrial leasing
• Proficiency in and comfort with issues relating to leasing of Industrial premises
• Experience reporting directly to senior counsel or senior management an asset
• Must have experience drafting at a proficient level where work has largely not had to be reviewed prior to execution
• Superior knowledge and proficiency in the areas of industrial leasing; office leasing experience is an asset but not required
• Experience liaising with senior leasing associates and executives and contributing to problem solving and negotiation impasse solutions
• Ability to work independently and proactively
• Ability to identify and analyze problems, and take decisive actions and appropriate risks when needed
• Excellent oral and written communication skills; ability to develop and sustain strong co-operative working relationships both internally and externally, including external counsel
• Ability to allocate one’s time effectively, to work under pressure and to manage tight deadlines; ability to handle multiple demands, competing priorities, and to adapt to new ideas and constant change; must be accurate and detail-oriented; must be willing to learn and to perform in a dynamic environment
• Advanced skills in Word, Excel, Sharepoint, Yardi and information technology platforms
• Paralegal training or designation an asset

mississauga@hunt.ca

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