Quick info
Release date : 2022-05-13
Location : Toronto Area
contract type : Permanent
Offered salary : 90-100 + 10%

For over fifty years Synergie Hunt International has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners meet and exceed their business goals.


Senior Administrator
Lease Documentation

Mississauga, ON

In this role you will manage the lease documentation function for a specific portfolio.

Role Description

  • You will draft offers, leases, transfers and ancillary documentation from written and verbal instructions; ensuring all documentation is drafted accurately using your superior drafting skills
  • You will review draft leases and ancillary documents using your strong attention to detail
  • You will supervise and mentor the Lease administrative assistant
  • You will identify problematic and high-risk issues for Landlord and convey to Leasing team
  • You will negotiate proposed amendments and step-downs in negotiations with brokers, tenant and/or tenant’s solicitor, with input from Leasing Team and/or in-house legal counsel as necessary
  • You are responsible for assisting in the development and updating of standardized lease policies, procedures and documents and ensuring legal compliance through interface with internal or external legal counsel
  • You will prepare lease summaries
  • You will provide due diligence and lease review services in connection with property acquisitions, dispositions and/or other corporate initiatives
  • You will prepare and negotiate Estoppel Certificates and Non-Disturbance Agreements
  • You will review legal files as required and related advice to stakeholders
  • You will draft miscellaneous legal correspondence, as required
  • You are responsible for ensuring effective delivery of lease documentation services through liaison with other internal departments
  • You will track relevant dates from executed leases including workflow, commencement dates and other key deadlines
  • You will provide professional, timely communications with external counsel, brokers and tenants


Experience and Qualifications

  • 7+ years of related drafting and negotiating experience in the field of commercial industrial real estate – specifically industrial leasing
  • Proficiency in and comfort with issues relating to leasing of Industrial premises
  • Experience reporting directly to senior counsel or senior management an asset
  • Must have experience drafting at a proficient level where work has largely not had to be reviewed prior to execution
  • Superior knowledge and proficiency in the areas of industrial leasing; office leasing experience is an asset but not required
  • Experience liaising with senior leasing associates and executives and contributing to problem solving and negotiation impasse solutions
  • Ability to work independently and proactively
  • Ability to identify and analyze problems, and take decisive actions and appropriate risks when needed
  • Excellent oral and written communication skills; ability to develop and sustain strong co-operative working relationships both internally and externally, including external counsel
  • Ability to allocate one’s time effectively, to work under pressure and to manage tight deadlines; ability to handle multiple demands, competing priorities, and to adapt to new ideas and constant change; must be accurate and detail-oriented; must be willing to learn and to perform in a dynamic environment
  • Advanced skills in Word, Excel, Sharepoint, Yardi and information technology platforms
  • Paralegal training or designation an asset





At Synergie Hunt International, we are attentive to the professional development of our candidates. We respect your goals and guide you to a role that is best suited to your expectations. - Your professional development is our passion!

Each application we receive is carefully reviewed to meet the requirements of the position we are recruiting for. Even if you are not selected for this position, we will evaluate your application for other roles.

Synergie Hunt International is fully compliant with AODA standards and is committed to providing accessibility to all applicants.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Synergie Hunt International will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require any accommodations, please notify us and we will work with you to meet your needs.